Wednesday April 18 | Students enter projects into Projects Database
Monday April 30 | 12PM Noon | Deadline for entering projects -- Including Space and Equipment
Friday May 4 | Final list of projects in the Show announced
Monday May 7 | Deadline for print requirements: Project Description, Elevator Pitch, etc. - (please see Submission Process at the bottom of this page for details)
Friday May 11 | 9PM - 10:30PM | Floor Breakdown - Volunteer HERE
Saturday May 12 | REST!!
Sunday May 13 | 10AM-6PM | Space/Equipment Check In - Mandatory
Sunday May 13 | 10AM-Midnight Floor Hours for setup (ER can keep open until 2AM, no later)
Monday May 14 | 10:00 AM | Production Walk-through
Monday May 14 | 5PM-9PM | Show Day 1
Tuesday May 15 | Noon-3PM | Document and see each other's work
Tuesday May 15 | 3PM-5PM | VIP and Press Pre-Show
Tuesday May 15 | 4PM-8PM | Show Day 2
Tuesday May 15 | 8PM-Finish Show Cleanup - Mandatory

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Caveats and Musts:

Before submitting your project for the Show, please consider these musts:

You must meet the Production Deadlines outlined above
You or a project representative must show up for the mandatory Check-In Period
You must stay after the Show closes on the last night to help in restoring the floor

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Attitude

Be long on flexibility and organization and short on entitlement
Maintain a sense of humor. No matter what happens, it'll be alright in the end
Plan more time than you think you nee
Keep contact with teachers and staff; things change quickly
Get proper sleep, and nutrition
Maintain concern for your fellow students, staff and faculty; we'll need each other's support to make the show work. The show is a privilege, not a right. Anyone exhibiting rude behavior during the show process may be removed from the show.

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Show Questions

Who are the producers of the show?

The Faculty Producers of the show are: Danny Rozin danny.rozin@nyu.edu and Clay Shirky clay.shirky@nyu.edu

The Technical Producer for the show is: Rob Ryan rob.ryan@nyu.edu

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When do I need to sign up by?

You need to sign up through the online signup by Monday, Noon April 30th. At any time before that date you can fill in/modify the information about your project and your space and equipment needs. Be sure to associate it with the ITP Spring Show 2012 venue. The equipment and space is not allotted on a first come, first serve basis but you might as well get it started early.

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How are projects selected for the show?

Space and equipment will be in high demand and it will not be possible to take all submissions, so projects are judged by the following criteria:

Project is from a class in the current semester
How well will the project show in this venue. Not too big (space), not too long (time), not too much equipment
How far along is the project, is it likely to be finished?
Projects from foundation classes usually do not get in, but are considered at the last minute if space is available

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Group Projects - What's Required?

I'm in a group project; who should sign up?

Your group should select a point-person to be the primary contact responsible for the show.

This person should:

answer all equipment and space questions
sign up in the online signup, and
stay with the project through the entire show.

How many projects can I have in the show?

Every project should have one person who is principally responsible for it. That means you will be with it all the way all through the show, to demonstrate it, answer questions from guests, make sure it's working, and see to it that it's cleaned up at the end. You can't take prime responsibility for two projects, so if you have two projects, make sure someone else in your group project has it as their main responsibility.

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How are Equipment and Space Allocated?

Equipment is dispensed from ITPs resources pulled from the labs, gallery and equipment room. Under ITP Resources Help Page you can find lists of equipment in these areas.
If you have a special need and you want to communicate the need or problem, email the helpdesk at itp.helpdesk@nyu.edu -- Rob can let you know if what you need is feasible
Equipment is allocated based on your project submission so make sure to add equipment and space requirements by clicking on add/edit equipment in the Projects Database - additional instructions down further
Do not use the notes sections to itemize your equipment needs - use those areas for technical and setup notes to the producers
If you are looking for staging space before the show please contact: itp.helpdesk@nyu.edu

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How many projects are there in the show?

As many as the floor can fit. Typically the floor can fit about 70 projects comfortably, 80 if we're stuffed to the gills.

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I've got a project that I want to put in the stairwell/lobby/roof/mars. What do I need to do?

The building management staff, who would make that decision, frowns on us putting projects in odd places. We can ask, but your chances are slim. Blocking the stairwells is illegal, for example, and putting things in the elevator blocks traffic and introduces a security risk. If you're planning anything off the floor, talk to the producing faculty before you start, at least one month in advance.

One place where projects are feasible is on the Waverly Street display screen on the corner of the building -- if your project utilizes this setup, please indicate this in the Student Notes of your submission!

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Will there be signs for the projects?

We do generate signage for the Show. If you have additional posters or signage, please consider location and await space assignments first.

The signage will be located next to your project. It will be generated from the information you submit in the online signup, so make sure you fill it out in full in time!

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I want to include my thesis project in the show. What should I do?

Sign up like other projects. Add the venue "'ITP Spring Show 2012" to your project. Your project will be considered along with all the other projects submitted and weighed in an equal manner. Whether it's accepted or not will not reduce your responsibilities to your thesis class or thesis week.
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Sumbmission Process

Submission Deadline

You can Sign up for the 'ITP Spring Show 2012 at any time before Noon on Monday, April 30th. This Venue is currently CLOSED to new submissions until it OPENS on Wednesday, April 18th.

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Projects Database Site (where you sign up)

Sign up online. Click "Add a New Project" in sidebar. Fill out the fields listed below and associate your project with the venue: 'ITP Spring Show 2012 venue. Once submitted, go back in and add space, equipment and imagery as described below.

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Required Information

You improve your project's chances with a complete submission entry. If you have problems email itp.helpdesk@nyu.edu These are the most important items:

Fields (edit project):
- Elevator Pitch
  - A short description of your project that gets the viewer's attention and makes them want to see more. About the length of a tweet, maybe two.
- Description
- User Scenario
- Attachments
  - Main Image (you can click on the place holder or scroll down to "Edit Documents")
- Team Members
- Classes
- Add "'ITP Spring Show 2012" as the venue

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Adding Equipment and Space

Equipment and Space
- Space and equipment assignments will be determined based on what is feasible and safe in a given area
- AFTER you submit your basic proposal, make sure to log back into the project profile and include as many details as possible regarding space and technical setup in the appropriate spaces, by associating space and equipment. This will guide and inform our layout of space assignments.
- You add these things by clicking on the links shown here (from the projects' profile page):

Screen shot showing where to add equipment and space information from Project Profile Page

Installations requiring hanging or mounting equipment will be required to schedule a setup time with a tech staff member - these will be scheduled after the final list of projects in the show have been announced

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Page last modified on March 29, 2012, at 03:25 PM