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ITP Thesis Week Spring 2009

(Also related Thesis Guidelines)

DATABASE

All information for the printed program and the web site will be pulled from the database. It will also be the place where future generations will go to imbibe your wisdom. So it is extremely important that your information has been filled in. If you have not done so, please complete your project descriptions at http://itp.nyu.edu/projects/

Associate your project with the Thesis Week 2009 Venue in the Projects DB if you have not yet done so. Many of your proposals are already associated with the Proposal Venue, we need you to migrate over to the actual event venue.

At the very least you will have to fill in these fields

• title
• elevator pitch
• url
• Use the "Associate Venues" option and choose "Thesis Spring 2009." It is very important that you associate one project and only one project with the "Thesis Spring 2009" venue. Any thesis projects that you entered during the proposal phase are in a venue called "Thesis Proposal Spring 2009" and you should now associate one and only one with "Thesis Spring 2009."
• Use the "Associate Classes" option and choose your Thesis Class
• Use the "Associate Document" option to upload your thesis document in PDF form. You will need to upload this document before you receive credit for the thesis.
• You may also want to update fields in the ITP Directory for the Thesis Booklet (see below).

Contact itp.helpdesk@nyu.edu if you have difficulties.

THESIS DOCUMENTS

The archival record of your thesis document is entirely digital. You must upload your thesis document (.pdf, .doc, or .rtf file) through your thesis entry on the projects database. You will need to upload this document before you receive credit for your thesis.

Go to: http://itp.nyu.edu/projects/
click on your thesis project
click on “Associate Document”
and fill in the form and upload your document.

THESIS PROGRAM (Deadline Monday APRIL 21th.)

There will be a booklet for all attendees of Thesis Week. The information for the program is taken from:

1. http://itp.nyu.edu/projects/

2. https://itp.nyu.edu/itp/people/login.php

To see what information will be used in the booklet check out Thesis Booklet Info

CHECK IT

To double check that you are properly associated the venue and class, check the Thesis Info for your instructor. To double check that you are properly associated your thesis document check the Thesis Doc for your instructor.

CLASS SCHEDULE

Thesis Week runs from Monday May 4 to Friday, May 8th. The class schedule is below. Your instructor may be assigning these spaces. If not sign up for specific time slots your self. Any open slots will be randomly assigned on April 20.
Times signup at: http: //itp.nyu.edu/shows/thesis2009/thesis-time-signup/
Times can no longer be changed from here. Please e-mail Nancy Lewis to request time changes.

PRESENTATION STATION

Thesis week is meant to primarily be a presentation of your thesis work not a demonstration. Students are encouraged to keep the presentation screen-based (1024x768). We will be using the large classroom 447. The presentation station is simply a mac laptop connected to the projector and speakers. Alternatively you can plug in your own laptop. There is also a closeup camera above the presentation station for showing hand held items. If you are using the existing laptop for anything but web slides, please preload your presentation in advance of your class presentation. You will have access to the presentation classroom earlier in the day, as well as from 9pm of the preceding evening.

ADDITIONAL EQUIPMENT NEED

We do know that some of you will need to install works outside of the classroom, or beyond the instructor's cart. We have reserved room 406 for this -- again, field trips are highly discouraged. If you need extra equipment or space for your thesis presentation inside the presentation room. please contact itp.helpdesk@nyu.edu and set up an appointment to talk with Rob about it.

If you have a special request for leaving up your thesis project before or after your thesis presentation contact itp.helpdesk@nyu.edu.

WEBSITE

We are updating our website. Thesis Week information for the general public will be located at http://itp.nyu.edu/thesis/. This page will allow visitors to see a schedule of all student presentations as well as search by student name, thesis class, project title, and keywords. Please forward this url to anyone and everyone you wish to have see your presentation. We will be inviting members from the extended ITP community to view the webcast. Also note that ITP faculty will attend all presentations.

WEBCAST

We will be webcasting all thesis presentations. There will be a link from the above url directly to the webcast throughout the week. Again, send this url to anyone who cannot attend in person.

VIDEO LOUNGE

Aside from the webcast, we will also be running video feeds into the lounge to accommodate any overflow from the classrooms.

If you have any questions at all, please do not hesitate to contact Dan or Clay.

Using the documentation camera in your presentation:

Camera address: http://itp.nyu.edu/camera/

• HTML Slides: just add a slide for the camera address
• Keynote:
  • Add a slide with the address of the camera
  • Don't embed the webpage, because it won't show the live video - it only shows a snapshot of the site at the time the slide loads
  • Click on the link your presentation - this will launch a browser window.
  • Rob will control the camera functions - just give your presentation as normal
  • When you done with the camera hit command+tab to switch back to keynote - it will still be in play mode and will go to the last slide used
• Powerpoint: try the same as keynote

The Presentation tech setup will consist of the following:

• ITP Laptop (MacBook Pro Intel 15" w/ DVI out) with all production and presentation software (Keynote, Powerpoint, Flash, Quicktime Pro, etc...)
• Guest connection for student's personal laptop connection
• Projection via laptop and/or video input (minidv, dvd, rca/s-video hookup from project, etc..)
• IP Documentation Camera (for displaying objects in live web browser, i.e: cell phone, networked object, etc)
• Spare ethernet cable for registered devices being shown (xports, xbee, etc..)
• Remote presenter (for changing slides, laser pointing - will work with either our own setup or their own)
• Stereo Sound

The seamless Steaming setup will consist of the following:

• 5 ip cameras
• Documentation Camera

2 Shotgun microphones

• 1 lavalier microphone for presenter (for stream only - the room is not amplified)
• 1 or 2 room audience microphones

Additional Archive/Documentation: In the past, we have offered either the streamed archive or a backup tape version of the stream.

This year we will be trying something different that we want your students to be aware of up front: Instead of the lounge being tuned in on the stream as an overflow (causing a bit of an echo effect in the room), we will be doing a live feed from a stationary production camera in the room which will be set to a wide shot - capturing both the presenter and projection. This camera will have a hard disk recorder hooked up to it which will record each session in full digitized video - no tapes. It will be made available to students who wish to supplement the Streamed Archive.

NOTE:

Finally, a note about the perennial mystery of "what resolution should I make it in..."

The projector and frame grabber will handle 1024x768 the best, but can handle higher resolutions. Why? They are both optimized for this resolution. The projected images and words will be in the native resolution of the projector, meaning no compression, no shrinking, no risk of blurriness. The frame grabber will handle more frames per second of 1024x768 resolution than higher resolutions meaning a better stream.

Can we project/stream higher resolutions? Yes. Will it look as nice, nope.

That being said, it would be a good idea to make a final plea for clear, bold, large fonts layered on a high contrast background (black on white, yellow on blue, gray on black, etc... The smaller the text, the less it will translate on the stream or on the archive. The more words as opposed to clear simplicity of highlighting the presenters words, the more cramped it can look.