{"id":14445,"date":"2013-10-03T10:08:24","date_gmt":"2013-10-03T14:08:24","guid":{"rendered":"https:\/\/itp.nyu.edu\/opportunities\/?p=14445"},"modified":"2013-10-03T10:08:24","modified_gmt":"2013-10-03T14:08:24","slug":"gig-executive-assistant-to-tedx-and-ted-prize-director","status":"publish","type":"post","link":"https:\/\/itp.nyu.edu\/opportunities\/2013\/10\/03\/gig-executive-assistant-to-tedx-and-ted-prize-director\/","title":{"rendered":"[GIG] Executive Assistant, to TEDx and TED Prize Director"},"content":{"rendered":"<div><b>Executive Assistant to TEDx and TED Prize Director<\/b><\/div>\n<p>The Director of both the TEDx and TED Prize programs is looking for an Executive Assistant. \u00a0The \u00a0ideal candidate should have at least 3-5 years experience supporting executives, and must be inspired by TED&#8217;s mission. The candidate should be organized, analytical, calm and comfortable managing many calendar items and concurrent projects in a startup-like environment. \u00a0The role may expand to doing some coordination work for TEDx team at-large, as well as administration support.<br \/>\nKey responsibilities include:<\/p>\n<ul>\n<li>Managing a tightly-packed and constantly changing daily schedule of meetings, interviews, media engagements and phone calls. Re-arranging logistics on the fly.<\/li>\n<li>Take meeting notes and scheduling follow-ups. Keeping the TEDx and TED Prize projects on track.<\/li>\n<li>Screening incoming calls, emails and requests; prioritizing items for follow-up; corresponding with key contacts as needed<\/li>\n<li>Coordinating with the key managers on the TEDx and TED Prize teams, to ensure smooth, open communication. This includes scheduling one-on-one meetings and rapidly relaying information when needed<\/li>\n<li>Keeping open lines of communication with the entire TEDx and TED Prize team<\/li>\n<li>Scheduling and planning business travel, including detailed day-by-day itineraries<\/li>\n<li>Providing onsite support at TED events: prepping stage notes and presentations; planning detailed daily itineraries with multiple engagements from stage appearances to one-on-one meetings to large gatherings;<\/li>\n<li>Assisting with post-event correspondence and follow-up, including updating contacts and following up on all queries.<\/li>\n<li>Handling reimbursement forms<\/li>\n<li>Trafficking and filing project contracts.<\/li>\n<li>Special projects, which may include planning team events; handling outreach to key contacts; topical research.<\/li>\n<\/ul>\n<p>Requirements:<\/p>\n<ul>\n<li>3-5 years&#8217; experience in assisting senior managers<\/li>\n<li>Bachelor&#8217;s degree<\/li>\n<li>Fluency in Google apps and Microsoft Office.<\/li>\n<li>Strong familiarity with Keynote\/Powerpoint presentation software<\/li>\n<li>Strong writing skills<\/li>\n<\/ul>\n<p>A passion for TED and a broad interest in the world &#8212; including science\/technology, design\/architecture, global development, entertainment\/arts &#8212; are big pluses. Also: We only hire extremely nice people.<\/p>\n<div><span style=\"color: #333333; font-family: Arial, Helvetica, sans-serif, 'Trebuchet MS', Trebuchet, Verdana;\"><br \/>\n<\/span><\/p>\n<div>\n<div>Lara Stein<br \/>\nTED Conferences<br \/>\nDirector TEDx &amp; TED Prize<a href=\"mailto:lara@ted.com\" target=\"_blank\">lara@ted.com<\/a><br \/>\n<a href=\"tel:917%20328%202790\" target=\"_blank\">917 328 2790<\/a><br \/>\nskype: citizenstein<br \/>\n250 Hudson Street, 10th Floor<br \/>\nNew York, NY 10013<\/p>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Executive Assistant to TEDx and TED Prize Director The Director of both the TEDx and TED Prize programs is looking for an Executive Assistant. \u00a0The&#8230;<\/p>\n","protected":false},"author":122,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"class_list":["post-14445","post","type-post","status-publish","format-standard","hentry","category-job","entry"],"_links":{"self":[{"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/posts\/14445","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/users\/122"}],"replies":[{"embeddable":true,"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/comments?post=14445"}],"version-history":[{"count":0,"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/posts\/14445\/revisions"}],"wp:attachment":[{"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/media?parent=14445"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/categories?post=14445"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/tags?post=14445"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}