{"id":17410,"date":"2016-01-13T14:18:27","date_gmt":"2016-01-13T19:18:27","guid":{"rendered":"https:\/\/itp.nyu.edu\/opportunities\/?p=17410"},"modified":"2016-01-13T14:18:27","modified_gmt":"2016-01-13T19:18:27","slug":"job-nydesigns-program-assistant","status":"publish","type":"post","link":"https:\/\/itp.nyu.edu\/opportunities\/2016\/01\/13\/job-nydesigns-program-assistant\/","title":{"rendered":"JOB: NYDesigns Program Assistant"},"content":{"rendered":"<div class=\"xr\">\n<div class=\"nH\">\n<div class=\"nH\">\n<div class=\"nH\">\n<div class=\"nH\">\n<div class=\"l m\">\n<div class=\"l n\">\n<div class=\"k\">\n<div class=\"aCk\">\n<div class=\"nH\">\n<div class=\"nH\">\n<div class=\"nH\">\n<div class=\"nH\">\n<div class=\"M9\">\n<div id=\":2uu\" class=\"aoI\">\n<table id=\":2uv\" class=\"aoP aoC\">\n<tbody>\n<tr>\n<td id=\":2vu\" class=\"I5\">\n<table class=\"iN\">\n<tbody>\n<tr>\n<td class=\"GQ\">\n<div id=\":2tr\" class=\"GP\">\n<div id=\":2tq\" class=\"qz aXjCH\">\n<div id=\":2ts\" class=\"et\">\n<div id=\":2v0\" class=\"aoX\">\n<div>\n<table id=\":2wc\" class=\"cf An\" cellpadding=\"0\">\n<tbody>\n<tr>\n<td class=\"Ap\">\n<div id=\":2wb\" class=\"Ar Au Ao\">\n<div id=\":59m\" class=\"Am Al editable LW-avf\" tabindex=\"1\" contenteditable=\"true\">\n<div class=\"gmail_signature\">\n<div dir=\"ltr\">\n<div>\n<div dir=\"ltr\">\n<div>\n<div dir=\"ltr\">\n<div>\n<blockquote>\n<div dir=\"ltr\">\n<div>\n<ul>\n<li><a href=\"http:\/\/www.idealist.org\/view\/job\/4tWjGmGCcm3p\/\" target=\"_blank\">http:\/\/www.<wbr \/>idealist.org\/view\/job\/<wbr \/>4tWjGmGCcm3p\/<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/blockquote>\n<\/div>\n<div><\/div>\n<div>NYDESIGNS PROGRAM ASSISTANT<\/div>\n<div><\/div>\n<div>Founded in 2006, NYDesigns is dedicated to the success of design and hardware tech startups in NYC.<\/div>\n<div><\/div>\n<div>Companies in our incubator get three years of private studio space and access to a network of mentors<\/div>\n<div><\/div>\n<div>and advisers. Makers can prototype their design ideas in our safe, secure, 5,000-sq-ft fabrication lab. We<\/div>\n<div><\/div>\n<div>produce events and programs for a thriving community of creators and innovators.<\/div>\n<div><\/div>\n<div>NYDesigns seeks a Program Assistant to support the team in fulfilling its operational and program-specific<\/div>\n<div><\/div>\n<div>goals by coordinating various projects and performing administrative duties as needed. The Program<\/div>\n<div><\/div>\n<div>Assistant will report to the Operations Manager and Financial Manager but will support the team as a<\/div>\n<div><\/div>\n<div>whole.<\/div>\n<div><\/div>\n<div>Key Responsibilities<\/div>\n<div><\/div>\n<div>Program Coordination<\/div>\n<div><\/div>\n<div>\u25cf Support the Operations Manager in coordinating the Capital One Entrepreneurship Program \u2013 a<\/div>\n<div><\/div>\n<div>biannual, 11-week business training program for LaGuardia students \u2013 by carrying out marketing,<\/div>\n<div><\/div>\n<div>recruitment, and other general administrative duties<\/div>\n<div><\/div>\n<div>\u25cf Coordinate hiring and onboarding process for new pro bono advisers, contractors, and new staff,<\/div>\n<div><\/div>\n<div>including, but not limited to: compiling necessary documentation and forms; assisting the<\/div>\n<div><\/div>\n<div>Operations Manager in orienting new hires on program expectations, goals, and systems; and<\/div>\n<div><\/div>\n<div>managing and connecting new hires with the resources they need, such as benefits information,<\/div>\n<div><\/div>\n<div>relevant program data introductions to appropriate parties within NYDesigns and its network<\/div>\n<div><\/div>\n<div>Data and Record Management<\/div>\n<div><\/div>\n<div>\u25cf Lead management of client growth data, including gathering, storage, analysis, and reporting<\/div>\n<div><\/div>\n<div>\u25cf Manage client and partner records, including license agreements, insurance documentation,<\/div>\n<div><\/div>\n<div>fabrication lab waivers, memoranda of understanding, vendor contracts, etc.<\/div>\n<div><\/div>\n<div>\u25cf Support grant reporting by providing the Operations Manager with analytics and writing reports as<\/div>\n<div><\/div>\n<div>needed<\/div>\n<div><\/div>\n<div>\u25cf Manage contact lists, maintaining consistency across various forms of communication (e.g., email,<\/div>\n<div><\/div>\n<div>email marketing, event invitations)<\/div>\n<div><\/div>\n<div>Event Planning and Marketing<\/div>\n<div><\/div>\n<div>\u25cf Coordinate logistics for on-site and off-site events to ensure smooth functioning of activities,<\/div>\n<div><\/div>\n<div>including coordinating schedules, identifying vendors, and placing orders for supplies and services<\/div>\n<div><\/div>\n<div>\u25cf Coordinate and disseminate all internal and external event materials (e.g., invitations, space<\/div>\n<div><\/div>\n<div>signage, sign-in materials) with guidance from the team<\/div>\n<div><\/div>\n<div>\u25cf Coordinate registration process and act as contact person for attendees<\/div>\n<div><\/div>\n<div>\u25cf Manage NYDesigns\u2019 social media presence, posting relevant news and information compiled from<\/div>\n<div><\/div>\n<div>the team and NYDesigns\u2019 clients and monitoring accounts regularly<\/div>\n<div><\/div>\n<div>General Administrative Support<\/div>\n<div><\/div>\n<div>\u25cf Assist the Financial Manager in processing invoices, payment requests, and contracts by<\/div>\n<div><\/div>\n<div>compiling appropriate documents Greet and direct all clients and visitors and serve as first point of<\/div>\n<div><\/div>\n<div>contact for incoming calls, delegating all inquiries to the appropriate parties as needed<\/div>\n<div><\/div>\n<div>\u25cf Make minor changes to NYDesigns website as needed (no coding experience required)<\/div>\n<div><\/div>\n<div>\u25cf Take minutes at all meetings<\/div>\n<div><\/div>\n<div>Qualifications<\/div>\n<div><\/div>\n<div>\u25cf Minimum of associate\u2019s degree required, bachelor\u2019s degree preferred,<\/div>\n<div><\/div>\n<div>\u25cf Minimum of 2 years of experience in area related to office\/administrative support or program<\/div>\n<div><\/div>\n<div>coordination<\/div>\n<div><\/div>\n<div>\u25cf Meticulous attention to detail and problem-solving ability<\/div>\n<div><\/div>\n<div>\u25cf Excellent written, verbal, and interpersonal communication skills<\/div>\n<div><\/div>\n<div>\u25cf Excellent organizational skills with the ability to manage multiple projects at once and handle<\/div>\n<div><\/div>\n<div>complex situations<\/div>\n<div><\/div>\n<div>\u25cf Strong ability to think ahead, take initiative, and work both independently and as a team member<\/div>\n<div><\/div>\n<div>\u25cf Proficiency in MS Office, Google Drive, and social media<\/div>\n<div><\/div>\n<div>Position Details<\/div>\n<div><\/div>\n<div>This is a full-time position with an excellent benefits package. Salary commensurate with experience. The<\/div>\n<div><\/div>\n<div>position is based at NYDesigns at LaGuardia Community College in Long Island City, Queens.<\/div>\n<div><\/div>\n<div>To apply, email your resume and cover letter to careers@nydesigns.org with &#8220;Program Assistant&#8221; in the<\/div>\n<div><\/div>\n<div>subject line.<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>http:\/\/www.idealist.org\/view\/job\/4tWjGmGCcm3p\/ NYDESIGNS PROGRAM ASSISTANT Founded in 2006, NYDesigns is dedicated to the success of design and hardware tech startups in NYC. Companies in our incubator&#8230;<\/p>\n","protected":false},"author":10,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"class_list":["post-17410","post","type-post","status-publish","format-standard","hentry","category-job","entry"],"_links":{"self":[{"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/posts\/17410","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/comments?post=17410"}],"version-history":[{"count":0,"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/posts\/17410\/revisions"}],"wp:attachment":[{"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/media?parent=17410"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/categories?post=17410"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/itp.nyu.edu\/opportunities\/wp-json\/wp\/v2\/tags?post=17410"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}