It is sometimes necessary and helpful to bring in outside guests to come give a talk, lecture, or share their work. For the most part, ITP/IMA welcomes the use of outside guests at certain points throughout the semester. However, these guests can only receive an honorarium under certain conditions:

CANNOT RECEIVE AN HONORARIUM:

• A current ITP/IMA or NYU full-time faculty or staff member.
• A current ITP/IMA or NYU post-doctoral research fellow.
• A current ITP/IMA or NYU resident.
• A current ITP/IMA student.

CAN RECEIVE AN HONORARIUM:

• A current ITP or NYU adjunct faculty member. However, they would receive it as an additional compensation, not an honorarium.
• Any guest not affiliated with NYU.

HONORARIA OVERVIEW

An honorarium is a thank you — it isn’t payment for services.  Putting through an honorarium request demands work on the part of the professor — on staff — and the person receiving the payment (which is taxable) also needs  to create a profile in NYU’s purchasing system to receive their payment.  For some it may not be worth the hassle.

Keep in mind that for this process to be approved, two things need to happen, a) the first step (filling out the honorarium form) has to be completed and submitted within 30 days of the guest presentation and then b) the guest will be asked to join NYU’s purchasing system as a vendor to register for their payment — this also has to happen within 30 days.  We won’t be able to offer payments to those who don’t complete the process within the required timeframe.

Whenever possible please ask in advance to ensure that we have a budget available, before you make a commitment to anyone. Currently, the allowable honoraria amount is limited to $100. In a 14 week class no more than 2 requests are appropriate — one for a 7 week class.

To request an honorarium please use this form:

https://docs.google.com/forms/d/e/1FAIpQLSf2VkBm5MNzG5O7kYhrFDcH9KhnpDhzdKguoMcbZI8_ae-XvA/viewform

Please fill out the section titled “Amount of Payment” in the Honorarium Agreement (PDF) before sending it to your guest for them to fill out the rest of the information under “ALL FIELDS REQUIRED” and sign the box on the bottom left, and attach the document to the google form above for our department to process.

For any questions about this form, payment requests that are outside the parameters of this form, or edits you need to make to a request after submission, please contact Adrian Mandeville (am13084@nyu.edu).

Multiple payment requests for the same activity (i.e., thesis reviews, Adjacent, research) can be made on this form by attaching a document with all necessary information.

All submitted requests are subject to the department’s discretion and/or the Chair’s approval.