NYDESIGNS PROGRAM ASSISTANT
Founded in 2006, NYDesigns is dedicated to the success of design and hardware tech startups in NYC.
Companies in our incubator get three years of private studio space and access to a network of mentors
and advisers. Makers can prototype their design ideas in our safe, secure, 5,000-sq-ft fabrication lab. We
produce events and programs for a thriving community of creators and innovators.
NYDesigns seeks a Program Assistant to support the team in fulfilling its operational and program-specific
goals by coordinating various projects and performing administrative duties as needed. The Program
Assistant will report to the Operations Manager and Financial Manager but will support the team as a
whole.
Key Responsibilities
Program Coordination
● Support the Operations Manager in coordinating the Capital One Entrepreneurship Program – a
biannual, 11-week business training program for LaGuardia students – by carrying out marketing,
recruitment, and other general administrative duties
● Coordinate hiring and onboarding process for new pro bono advisers, contractors, and new staff,
including, but not limited to: compiling necessary documentation and forms; assisting the
Operations Manager in orienting new hires on program expectations, goals, and systems; and
managing and connecting new hires with the resources they need, such as benefits information,
relevant program data introductions to appropriate parties within NYDesigns and its network
Data and Record Management
● Lead management of client growth data, including gathering, storage, analysis, and reporting
● Manage client and partner records, including license agreements, insurance documentation,
fabrication lab waivers, memoranda of understanding, vendor contracts, etc.
● Support grant reporting by providing the Operations Manager with analytics and writing reports as
needed
● Manage contact lists, maintaining consistency across various forms of communication (e.g., email,
email marketing, event invitations)
Event Planning and Marketing
● Coordinate logistics for on-site and off-site events to ensure smooth functioning of activities,
including coordinating schedules, identifying vendors, and placing orders for supplies and services
● Coordinate and disseminate all internal and external event materials (e.g., invitations, space
signage, sign-in materials) with guidance from the team
● Coordinate registration process and act as contact person for attendees
● Manage NYDesigns’ social media presence, posting relevant news and information compiled from
the team and NYDesigns’ clients and monitoring accounts regularly
General Administrative Support
● Assist the Financial Manager in processing invoices, payment requests, and contracts by
compiling appropriate documents Greet and direct all clients and visitors and serve as first point of
contact for incoming calls, delegating all inquiries to the appropriate parties as needed
● Make minor changes to NYDesigns website as needed (no coding experience required)
● Take minutes at all meetings
Qualifications
● Minimum of associate’s degree required, bachelor’s degree preferred,
● Minimum of 2 years of experience in area related to office/administrative support or program
coordination
● Meticulous attention to detail and problem-solving ability
● Excellent written, verbal, and interpersonal communication skills
● Excellent organizational skills with the ability to manage multiple projects at once and handle
complex situations
● Strong ability to think ahead, take initiative, and work both independently and as a team member
● Proficiency in MS Office, Google Drive, and social media
Position Details
This is a full-time position with an excellent benefits package. Salary commensurate with experience. The
position is based at NYDesigns at LaGuardia Community College in Long Island City, Queens.
To apply, email your resume and cover letter to careers@nydesigns.org with “Program Assistant” in the
subject line.
