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JOB: P/T Job Opportunity/Assistant Program Coordinator, Harlem Children’s Zone

Attention: For Immediate Hire

NYU alum is seeking to a hire a skilled assistant program coordinator to work for Harlem Children’s Zone’s Employment and Technology Center (ETC). ETC is an after school program for high school students in Harlem. The program is looking to hire someone with an interest in the arts and the ways in which advances is technology serve the end of art in culture. Strong writing skills are a MUST (i.e. proper punctuation and grammar awareness). An interest in music and some programming abilities are a major plus. $20/hr. Please review the description below for a more detailed outlined of job responsibilities. Forward a cover letter, references, and an updated resume to Ebonie Smith (, Program Coordinator) for consideration.


Harlem Childrens Zone

The Employment & Technology Center (ETC)

Assistant Program Coordinator

Position Summary

We are currently hiring a part-time Assistant. Program Coordinator who is highly motivated, extremely organized with demonstrated commitment to the mission of ETC and the Harlem Children’s Zone. The Assistant Program Coordinator (PC), under the supervision of the Program Director (PD) and Program Coordinator, provides effective leadership and support to advise and manage all programmatic components in organizational structure development, resource management and curriculum development as part of the executive team.


Essential Duties and Responsibilities:

A. Managerial/Supervisory Support

  • Foster a professional, high quality program that serve as models both within and outside of ETC
  • Support the Recruitment and the Human Resources strategies with processes as needed
  • Supervise and evaluate teaching artists, NEA artists-in-residence, consultants, interns, and volunteers.
  • Provide leadership, management, and analysis necessary to support all processes within the Arts department
  • Post job announcements
  • Determine job descriptions and responsibilities
  • Follow disciplinary procedures
  • Suggest innovations to support programs
  • Supervise the research and submission of youth work for distribution to festivals, workshops, media and youth orgs, special requests, etc.
  • Be knowledgeable on Harlem Children’s Zone policy and procedures and be able to communicate this information accurately to staff and students

B. Administrative Support

  • Identify, maintain and distribute, as appropriate, relevant educational information and materials to Interns through orientations, multiple annual events, weekly talks, and other appropriate avenues
  • Provide support in administering and executing high quality programming
  • Coordinate logistical support for meetings, workshops, interviews, orientations and placements of NEA artist-in residence, consultants, Interns and Volunteers
  • Draft correspondence, write grants prepare reports and proposals as needed and appropriate
  • Maintain records, including a database, spreadsheets, and files of all arts related programming

C. Program Planning and Support

  • Organize and facilitate weekly arts staff meetings
  • Coordinate all program components; visual arts, photography, performing arts, fashion, journalism, graphic design, video and multimedia
  • Plan program structure including dates of orientation, staff training, program curriculum development, evaluations, etc
  • Design curriculum for program with curriculum committee, Teaching Artists and senior staff

Research curriculum resources and distribute to staff

  • Co-manage Curriculum Committee to determine priorities and establish structure

D. Training

  • Develop staff training for new staff and current staff in coordination with the Executive Team
  • Develop and facilitate staff training and development workshops

E. Outreach, Other Duties and Activities

  • Proactively assist with the development and implementation of student orientations, art showcases, exhibitions, staff development sessions and ETC-wide events
  • Serve as mentor to all youth
  • Ensure adequate communication about programs to participants and stakeholders
  • Maintain relationships with program participants and stakeholders at universities and in the field
  • Documentation/Portfolio: collect and maintain Program information (flyers, memos, curriculum, student and Unit info, etc.) for each Cycle’s binders
  • Collect Youth group and individual work to put in their portfolio
  • Liaison w/ youth media orgs (DCTV, EVC, MNN, GAP, Listen Up!, etc.),  educational institutions, community/educational orgs (Girls, Inc., PASE, Open Roads, Green Thumb, etc.), through e-mail, phone, meetings & collaborations
  • Research and Arrange Youth Opportunities: Outreach to orgs, media festivals, cbo’s, etc. to arrange opportunities for youth to distribute, screen and discuss work.  Also, provide opportunities for youth to facilitate media literacy and video production workshops for community, youth and educators
  • Plan and execute all aspects of ETC events
  • Work with ETC participants to develop their artistic, educational and leadership potential
  • Represent ETC and the Harlem Children’s Zone at conferences and youth networking events

Qualification, Skills and Knowledge Requirements:

–       Bachelors Degree (BA or BS)

–       Demonstrated success supervising staff

–      Must ENJOY working with high school aged youth and have a minimum of 3 years working directly with youth

–       Commitment to work after-school hours (11AM-7PM)

–       A commitment to and passion for arts education

–       A commitment to the mission of the Harlem Children’s Zone and ETC

–       High proficiency with MS Office Software, including MS Word, Excel, PowerPoint

–       Outstanding interpersonal skills

–       Strong organizational skills

–       Ability to work effectively on multiple projects

–       Adaptability to work in a fast-paced environment

–       Attention to detail essential is a MUST

–       A commitment to empowering youth

–       Excellent writing, communication skills

–       Highly computer literate

–       Excited by the idea of supervising an intelligent, creative, and passionate Staff

–       Experience with conflict resolution strategies (youth and staff)

–       Interest in alternative educational environments

–       Innovative ideas for adapting curriculum using the arts

–       Experience working in youth development with high school youth

–       Knowledge in the following a plus: Mac OSX, Adobe Suite, Final cut Studio, Pro Tools, Pro Logic, Reason, Digital Video & Music Production, Non Linear Editing and other applicable software


IMPORTANT: Please include your first and last name and Asst. Program Coordinator Application in the subject line of your email. Submit cover letter, resume and three references to:, Program Coordinator of ETC.