[JOB] Aide to Department Administrator (Part Time)

Position Type:  Paid/Part-time
Job Title:  Aide to Department Administrator
# of Openings: 1
Job Description:
Assist department Administrator with day-to-day administrative and clerical responsibilities for department of approximately 90 full-time employees and approximately 40 consultants and temporary staff members.  The Aide’s duties will include but not be limited to the following:
Monitor, answer phones and inquiries and take messages for department head and senior staff members
Maintain and modify calendars and schedules for department head and senior staff members
Supervise undergraduate students as instructed by
Travel arrangements
Schedule meetings and conferences and arrange catering when needed
Maintain department head’s office and provide assistance when requested
Assist with on boarding and off-boarding staff and consultants
Assist with event planning and implementation
Assist with facilities matters including maintenance of the floor, escalating and monitoring facilities inquiries, space planning and implementation, Telecommunications changes and modifications, maintain key box, and other facilities matters as requested
After training will be required to work independently with minimum supervision.
This is not a short-term position.
Qualifications:
Minimum of 1 year office experience (pursuing Masters degree). Accurate keyboarding, good proofreading and writing skills. Excellent organization, communication, interpersonal, and multitasking skills.
Posting Date: 10-26-2011  –  12-01-2011
Class Level:  Students pursuing their masters
Salary Level: $15 – $18
Desired Start Date: 11-7-2100
Duration: Undecided
Approximate Hours: As many as possible up to 35
Submit Resumes: valrie.russell@nyu.edu